Configure a NOVASheet Treatment | Vetspire User Manual

In a NOVASheet, the Configure Treatment window displays when you add or edit a treatment. When you link a product from your Vetspire Inventory & Services to a treatment, you can designate the treatment as billable or non-billable:

Billable: The treatment must be linked to a product or service. When you record a value for a billable treatment, the treatment is added to the client’s Open Invoice. On the invoice, the Quantity of a treatment line item is the same as the recorded number of units administered for that treatment. The system only accepts numerical values greater than 0 (zero) for billable treatments.
Non-billable: The treatment can be linked to a product or service but does not have to be linked. When you record a value for a non-billable treatment, the treatment is NOT added to the client’s Open Invoice.

Billable treatments display a green dollar sign next to the treatment name on the NOVASheet.

What is an example of a non-billable treatment?

Tasks and Vitals treatments are typically non-billable and are not linked to a product in your Vetspire Inventory & Services.

There are some instances where a non-billable treatment may be linked to a product. For example, let’s say a patient is transferred to a post-op recovery ward. The patient’s owner has already paid for their medications, but the medications still need to be administered during the patient’s recovery stay. As a NOVASheet user, you do not need to invoice the (non-billable) medication product, but you would want to track when the patient receives the medication.

How to Configure a NOVASheet Treatment

Do one of the following:
1. Search for and select a new treatment from the Search treatment to add drop-down menu.
  
  OR
2. Select an existing treatment on the NOVASheet.

Both of these actions open the Configure Treatment window. The treatment name is the same as the linked product.

By default, treatments linked to products are set as Billable. Toggle off the Billable? option to set the treatment as Non-billable.

Edit the following fields in the Administration Details as needed:

Field	Description
Quantity	Defaults to the Units type in the product settings. (Note: For CRI treatments, this field displays as ‘Rate’ instead of ‘Quantity’.)
Route	Select how the medication is administered (when applicable).
Frequency	Select the time frame in which the treatment is administered or completed, such as Every hour or Every 2 days. NOVA also supports One Time treatments. (Note: The Frequency of a treatment can be configured in the NOVASheet or on the NOVASheet template.)
PRN (As needed)	Select this checkbox for as-needed treatments. When this checkbox is selected, a “PRN” visual indicator displays next to the treatment name in the first column of the NOVASheet. In the NOVASheet, cells for due and upcoming PRN treatments display “PRN.”
Start Date / Time	Set the treatment start date and time. (Note: Treatments on the NOVASheet that are automatically added via the NOVASheet template will default to the start date and time of the entire sheet. This field can still be edited as needed.)
End Date / Time	Set the treatment stop date and time, if the treatment should be discontinued at a specific date and time. You can also set this field to Until Checkout to continue the treatment until the NOVASheet is signed.
Additional Instructions	Information entered in this field displays on the NOVASheet when you hover over a treatment name. Example:
Notes	Add any additional notes or special considerations for the treatment.
Treatment Instructions	This field automatically populates with the selected Quantity/Rate, Route, Frequency abbreviation, and (if selected) PRN indicator. This is exactly how the treatment will appear on the NOVASheet once saved.

Select Save.

Visual indicators for Additional Instructions, Notes, PRN status, and Billable status display with the Treatment Instructions and in the first column of the NOVASheet. The following table defines each indicator.

Visual Indicator	Definition
	Treatment is marked as PRN (As needed).
	Treatment is billable and will be added to invoice when a value is recorded.
	Notes are saved for the treatment.
	Additional Instructions are saved for the treatment.