Product Details Reference

ID

System-generated identifier for the product. The ID is automatically assigned to the product by Vetspire and cannot be changed.

Name

The name of the product. This value must be unique for each product.

Type

Product types are used to organize your products into groups of like items. For example: Injections, Immunizations, Heartworm Preventatives, etc.

Go to Financials > Manage > Types to create a new product type.

Code

Your practice’s unique, alphanumeric identifier for the product. This field is optional, but product codes CANNOT be duplicated.

Category Tags

Category tags are used for pricing and reporting. Go to Financials > Manage > Categories to create a new category tag.

SKU

Manufacturer SKU for the product.

Manufacturer

Name of the product manufacturer. This field is recommended for immunizations.

Advanced Options

Description

Your practice’s internal description of the product.

Friendly Name

Alternative name of the product displayed on invoices. This field is recommended for euthanasia services. You can also search your products by the Friendly Name.

Invoice Blurb

Additional information automatically added to the client’s invoice when the product is ordered.

URL

The product’s URL for easy identification.

Default SIG

Your practice’s abbreviations for medical reports and prescriptions.

Default Site

(Immunizations only) The default site on the patient’s body where the vaccine is administered.

Default Route

(Immunizations only) The default method in which the vaccine is administered: Oral, Subcutaneous, or Intramuscular.

Plumb’s Monograph

(For practices integrated with Plumb’s) The title of the corresponding Plumb’s Monograph for a medication.

Discharge Instructions

Content in this text box automatically populates the Discharge Instructions field in the encounter when the product is ordered.

Vetsource ID

(For practices integrated with Vetsource) The corresponding Vetsource ID for a medication.

Unit Cost

The vendor’s list price for the product.

For example: If the unit is “bottle,” and you buy a bottle of 30 tables for $30.00, then the unit cost is $30.00. If the unit is “tablets,” then the unit price is $1.00 ($30.00 divided by 30 tablets).

Units

The unit type in which the product is bought and sold.

Available units: bottles, boxes, capsules, chews, drops, gm, inch, mL, oz, packets, tablets, tubes, units, vials.

Selling Qty

The number of units sold at a time.

For example: If the unit is “tablets,” and you sell a bottle of 30 tablets, you would set the selling quantity to 30. If the unit is “bottle,” then you would set the selling quantity to 1.

Buying Qty

The number of units that you buy at a time.

For example: If the unit is “tablets,” and you buy a bottle of 30 tablets, you would set the buying quantity to 30. If the unit is “bottle,” then you would set the buying quantity to 1.

Parent Product

If you select a parent product, then ordering this child product will affect the parent product’s inventory.

For example: ‘Simparica-6 pack’ would set ‘Simparica Single’ as its parent product and the buying product as 6.

Unit Duration

The number of days that the product is effective.

More Options

Diagnostic Code

The diagnostic code is used to create invoices for tests ordered through a lab integration (such as IDEXX or Antech) during an encounter.

Contract Cost

Discounted unit price based on your contract with the vendor.

Linked Products

When this product is ordered, any linked products are also added to the invoice automatically.

Suggested Products

When this product is ordered, the system suggests any linked products be ordered by the user as well.

Max Order Limit

Limit the number of times this product can be ordered on a single invoice.

Max Daily Links

Limit the number of times this product can be added to an invoice or estimate in a single day.

National Drug Code (NDC)

Optionally list the NDC for a medication.

Yes or No Options

Is Controlled Drug?

This field is for controlled substances.

When this field is set to Yes and the product is invoiced, a record is added for the dispensed product in the Financials > Inventory > Controlled Drugs report.

Is Euthanasia?

This field is for euthanasia products and services.

When this field is set to Yes and the product is invoiced, the patient is automatically marked as Deceased in Vetspire.

Is Neuter/Spay?

This field is for products and services to neuter or spay a patient.

When this field is set to Yes and the product is invoiced, the patient is automatically marked as Neutered/Spayed in Vetspire.

Non-compensated?

When set to Yes and the product is invoiced, revenue from this product will not contribute to a provider’s production.

Prompts Tip?

When set to Yes and the product is invoiced, the client will be prompted to add a tip to their invoice total before paying.

Coerce Integer Quantity?

When set to Yes, the selling and invoicing of partial units is disabled.

For example: Services, like exams, cannot be invoiced with a quantity that is not a whole number.

Track Inventory?

Enable (Yes) or disable (No) inventory tracking for the product.

Products set to Yes are included in the Financials > Inventory > Inventory Counts report and in the inventory CSV downloaded from Financials > Inventory > Inventory Upload.

Note: Setting to Yes overrides the product type’s “Track Inventory” setting configured in Financials > Manage > Types.

Only Inventory?

When set to Yes, the product is added as an inventory-only record. This allows the system to track inventory of the product but does not allow the product ID to be invoiced.

This field is mainly used for white goods and other physical items that are used during encounters but not invoiced.

Is Enabled Everywhere?

When set to Yes, the product is enabled at all of your organization’s locations.

When set to No, the product is not enabled for the entire organization. You must enable the product for specific locations in the Enabled Locations field.

Prevent alteration from invoice, estimate or encounter

When set to Yes, the product cannot be changed on or deleted from an invoice, estimate, or encounter.

Price Locked

When set to Yes, users cannot edit the product price.

More Options

Enabled/Disabled Locations

Displays based on the selection in the Is Enabled Everywhere? field.

Specify which locations the product is enabled or disabled at.

Enabled/Disabled Location Tags

Displays based on the selection in the Is Enabled Everywhere? field.

Specify which location tags the product is enabled or disabled for.

Species Restrictions

Restrict the ordering of this product for certain species.

Age Restriction

Restrict the ordering of this product to patients of a specific age range (in years).

Weight Restriction

Restrict the ordering of this product to patients with a specific weight range (in lbs).

Restrict to Only Non-Neutered

(Yes or No) Restrict the ordering of this product to non-neutered patients.

Product Tax By Location Options

Apply the state, county, city, or other tax rates for the selected location to the product price.

When a product has multiple tax rates (such as for state and city), Vetspire will add the rates together to calculate the amount of tax correctly for the invoice. The invoice will display the total of all taxes.

Tax rates are configured in More > Admin > Locations.

Notes About Tax Rates in Vetspire

A product tax can also be set at the Product Category or Product Type level.

The system hierarchy is to apply the individual product tax first. If no tax is configured, the Product Category tax applies; if no Product Category tax is configured, the Product Type tax applies.

The individual product tax overrides all other configured taxes.